====== 2009 Earn A Computer Class ======
Activities which remain to be done for the 2009 Adult Earn A Computer Class

The timeline starts at the beginning of the [[Adult Earn A Computer]] session.

====== Plan Classes ======
  * Plan starting date for next class session.  Starting date is usually three weeks after graduation class.  We have 1 makeup class, with two non-class weeks after that, to reorganize the shop, and make any upgrades/changes to the classroom and future computers.
  * Coordinate with the shop, and ensure that enough computers will be available.
    * Ask shop if the potential start date will be OK, or if the shop needs a more than a couple of weeks until the next class.
  * Determine who will be available to teach.
  * Write down the class dates for the new class on the whiteboard in the classroom.
    * Put instructor names next to the classes that they are responsible for teaching.
  * Put the class schedule on the Yahoo Shop Calendar.
    * http://tech.groups.yahoo.com/group/bworks_shop/cal
  * FUTURE: Put class schedule on Website!

====== Enroll Students ======
  * Take latest messages from voice mail.
    * Add interested parties from voice mail into student database
  * Add students from the paper booklet to the student database.
    * Use the “Add to waiting list”

  * Print call sheets
    * Run **New Class Call Sheet** in Database.  Print the report.
    * <del>Run **Dropouts From Prior Class Call Sheet** in Database.  Print the report.  
      * Often, students cannot control whether they can take classes.  These students should be given priority, for at least one more round.</del>
    * Split up call sheets between volunteers if there are too many call sheets.
 
  * Call potential students
    * See [[calling script]] (Note this is the script for kids -- modify as necessary)
    * Verify that the student will attend.
    * If the student will attend, put a checkmark on the list next to the student's name.
====== Create New Class ======
  * In student database, create a new class
    * Check off each student that will be in the new class
    * Set the class as active
    * Set prior class as inactive (should have been done before this but.....)
    * Print Class Roll Sheet
    * Print Welcome Letter
    * Print Envelopes
      * http://wiki.bworks.org/eac_envelopes
  * Print name tags for students to put on their monitors.
    * Name tags form is in the student database.
  * Ensure that we have enough USB keys for upcoming class.
    * We try for $6-$7 USB keys.

  * Get the Email Signup Sheet from student database, and save it on the instructor machine, or print it.
    * Instructor will ask each student what they'd like their username to be when they get their Byteworks email address.
    * This can be done preferably in one of the first two classes.
    * Create e-mail accounts for students!

====== Graduation Certificates ====== 
Graduation certificates can be printed at any time during the EAC session, but really should be printed **after** we validate the spelling of the students' names.

  - Boot into the Windows machine in the front room
  - Log in as "Byteworks", see an administrator for the password if necessary
  - FIXME There's a powerpoint presentation that's on the computer called "graduation" or "diploma" or "certificate",
    (Try searching in Desktop/Byteworks folder, My Documents)
  - Grab the clipboard from the classroom, and create a certificate for each of the students that have missed 2 classes or fewer, obviously don't count classes that are in the future.
  - Try to print to the color printer that's in the corner.  If you can't do that, then please just e-mail me the powerpoint pres. 
  - TODO: We should incorporate the certificates with the database, so we don't have to double-enter student names.  See [[project wishlist#Student Database]]

====== Class Duties ======
===== First class (Intro to Computers) =====
  * Ensure that Frankenstein is in corner
    * Need 2 motherboards, 2 CPUs, 2 memory sticks, and 2 hard drives.  (There's one hard drive hanging on the pegboard)
  * When each student arrives, verify that his or her name is spelled correctly.
   * After class, correct any spellings in the student database.
 
  * E-mail Addresses
    * Request usernames from the students for the e-mail addresses.
    * We should have the spreadsheet or printout available on the instructor's machine from when we enrolled students.

===== Second and Third Classes =====
  * Check again w/shop to verify that enough computers will be ready.  Give the shop an updated list of students who will get computers, because students drop out.


===== Graduation Class =====
  * Ensure that we have certificates printed -- See the section on //**Graduation Certificates**// above.
  * Ensure that we have E-mail addresses created
    * When creating E-mail addresses, there's a handy "Print" page that prints out E-mail info.  This is shown after you create each user!
    * Print out E-mail Form that we give to students.
      * Email form is in student database
      * Email form needs fixing, because it doesn't automagically find the latest class.  It prints out all ~300 students :-0

  * Mark students as Graduated
    * Database sux with this task.  Create easier way.
    * Non-graduating students should be put on some list, and perhaps given the chance to re-enroll, or to be put back on the queue for classes.

  * Put students on Survey List

====== See Also ======

Workflows from previous classes: